The mandate of the Northern BC Archives & Special Collections is to acquire, preserve, and provide access to materials of permanent value that relate to the institutional history of UNBC and its institutes, and to acquire, preserve, and provide access to materials of permanent value to the culture and history of Northern British Columbia. We welcome gifts and donations that enrich existing collections, that support the teaching and research programs at the University, and that complement the Archives & Special Collections present holdings.
Monetary donations enable the Northern BC Archives & Special Collections ability to broaden and enhance access to its unique holdings and continue to build a robust collection for teaching and research purposes. These donations may be directed towards the processing of specific back-logged collections, utilized to create on-line digital access to unique materials that otherwise would only be accessible for on-site researchers, or directed towards the purchase of rare materials, such as Northern BC rare print publications available for purchase from antiquarian dealers. As well, the Archives has recently announced the creation of The Northern BC Archives Graduate Research Scholarship, which supports students undertaking archival research as part of their graduate studies. For more information on projects initiated through monetary donations, see Recent Projects on the Archives website homepage.
Archives & Special Collections Gifts-in-Kind
In evaluating potential gifts-in-kind, (i.e. archival records, special collections materials) the Archives is mindful of the significant resources required and costs incurred in the handling, processing, accessioning, creating finding aids, storing, conserving, preserving and providing access to these donated materials. Therefore, the Archives does not accept unsolicited gifts. In addition, monetary donations may be required to help defray the costs associated with processing, storing and preserving gifts-in-kind. A signed Donation Agreement is required for formal transfer of ownership from the donor to the Archives of such materials. For more information on the formats and types of records and materials acquired, see the Archives and Special Collections Development Guidelines.
In most cases, the creation of a listing of the types of records being offered will assist in determining their applicability to the Archives or Special Collections acquisition mandate. Consult the Archives if you have questions regarding whether the donation may be applicable to the Archives or Special Collections acquisition mandate.
Monetary Appraisals and Tax Receipts
Donations to the Northern BC Archives & Special Collections may be eligible for a charitable tax receipt from UNBC. If an income tax receipt is requested, this should be indicated at the beginning of the donation process. Only items retained by the Archives will be evaluated for eligibility.
An official valuation of the property is required in order for donations to be eligible for a charitable tax receipt. Canada Revenue Agency requires external appraisals from a qualified appraiser for items or collections deemed to be worth more than $1000.
Where there is a cost for this valuation, the donor may be required to assume responsibility for this expense. For more information, see the Monetary Appraisal section of the Archives & Special Collections Development Guidelines document.
The Office of University Advancement is responsible for receipting of donations and for donor recognition
Contact the Development Office, (250) 960-5750 or firstname.lastname@example.org about monetary donations.
Contact the Acquisition Librarian, (250) 960-6468 or email@example.com about gifts-in-kind donations to the Library.
Contact the Head, Archives & Special Collections, (250) 960-6603 or firstname.lastname@example.org about gifts-in-kind to the Northern BC Archives.